CoachEs Corner

Jon Haws - President

(815) 751-7635

coachhaws@gmail.com

Matt Wettersten - Vice President

(847) 997-8386

mwettersten@gmail.com

Stephanie McClure - Softball Rep.

(309) 242-0338

smcclure18@gmail.com

Ken Meisner - Baseball Rep.

(309) 212-8732

kmeisner99@yahoo.com

Ashley Haws - Treasurer & Secretary

(815) 762-9109

19legacy.org@gmail.com

Each coach will have a portion of the player fees to use at their discretion with some guidance from the organization. Once your roster is established, and initial player fees are collected, a ledger (online) will be provided for you to track expenditures for tournaments, home games (umpires), and any equipment needs you may have. Additional funds acquired through fundraising will go toward each team's budget for team activities, extra training opportunities, etc.

Board Member Responsible: 

Ashley Haws

Each coach will assist the organization in collecting player fees. The organization is ultimately responsible for collection, deposits, and updating the ledger, however, coaches will be the primary point of contact. It's the coach's responsibility to send out reminders to families to ensure timely payments.

Registration Form

Players must register for 1:9 Legacy using this form. This form is important as it pertains medical information and the athlete waiver the parents will sign.

Commitment fees

Coaches must collect $325 commitment fees by August 1 for their respective teams and turn them in to Ashley Haws for deposit. She can be reached at (815) 762-9109 or 19legacy.org@gmail.com

Remaining Fees

In order to be eligible for the $100 pay in full discount, coaches must collect remaining player fees by September 1st. If a family chooses to use the payment plan, collection dates will be Oct. 1, Dec. 1, and Feb. 1. Any fees missing will come out of the team's budget and may limit playing opportunities. Players that are not up to date with payments will not be issued uniforms or other items in the player package. 

Fundraiser Credit

The Mum Fundraiser will take place before the September 1st deadline, so you will know your remaining balance to make an informed decision on your preferred payment method (payment plan or pay in full). Any credits from the Mum Fundraiser will be deducted from the final payment(s) for those who choose the payment plan. For those paying in full, a final amount will be due September 1st. 

Payment Methods

1. Personal Check

   •  Made out to "1:9 Legacy"

   •  Player name & Age group in the memo

Example: Jonathan Haws, 13u baseball)

2. Venmo

   • @OneNineLegacy

   • Include "Player Fees", Player Name & Age Group

Example: Player Fees, Jonathan Haws, 13u baseball

Board Member Responsible: 

Ashley Haws

1:9 Legacy is partnering with Double Play to offer weekly time slots for each team to practice indoors. This will start in October and run through April. The week of Thanksgiving will be off, and the indoor schedule will shut down in December to accommodate DP's needs. Spring Break (Unit 5) will also be a week off the indoor schedule.  

Players will also have individual memberships to book 20 hours on their own throughout the season. 

Sunday Wednesday

11:45-1:00 | 10u Baseball 5:30-6:45 | 11u Baseball / 13u Baseball

1:00-2:15 | 10u Softball / 12u Softball 6:45-8:00 | 8u Baseball / 12u Baseball

2:15-3:30 | 13u Softball / 14u Softball 

Post on GroupMe if your team is not using their designated time slot or if you would like to offer a switch with a team for a certain week. 

Board Member Responsible: 

Jon Haws

1:9 Legacy is continuing a partnership with Eastview Christian Church. The field will be accessible on occasion in the fall, and more regularly starting on April 1st. Coaches are responsible for dragging and lining their own fields before games. If field supplies are getting low, please send a message on GroupMe and reach out to Ken Meisner.

In the event of rain, there is a field drying kit (black and red rubbermaid tub) which includes extension cords and a submersible pump to remove standing water. Coaches should clean these items after use to keep them in good shape for a long time.  

Board Member Responsible: 

Ken Meisner

Apex Clothing Co. will be the vendor for uniform tops and hats. All other items will be purchased separately as a cost effective measure and to ensure items arrive in a timely manner. The colors of 1:9 Legacy are Navy, Columbia Blue, and White. 

NEW in 2025: Three uniform options will be made available. Coaches will select two for their team. A button-up jersey will not be an option this season. The org. will pursue a higher quality, name brand jersey. 

Uniform Package includes the following: 

• Hat (Baseball) | Choice of Visor or Beanie (Softball)

• Player Tee

• Player Hoodie

• Helmet (Softball includes cage)

• Jersey Top (2)

• Pants (2)

• Socks (2) 

• Belt

Uniform Package timelines:

• Date for uniform sizing will be announced soon.

• Before Christmas: Player Tees & Hoodies, Hats, Belts, & Socks 

• Before First Game (spring): Pants, Jersey Tops, Helmets

Board Member Responsible: 

Jon Haws

Apex Clothing Co. will be the vendor for all apparel at this time. They will have an online store available to families to purchase items 24/7/365. Items can be shipped (for a cost), or use a FREE shipping option and the items will be delivered to the organization--we'll let you know when they come in. 

In addition, 1:9 Legacy will have intermittent apparel orders available using items that are in stock and printed in-house. The prices on the in-house apparel will be cheaper as items are purchased in bulk and screen printed on site. This keeps costs low and raises some money for the organization. In-house items will be limited to cotton/poly blends due to difficulties encountered with performance/dri-fit apparel items. 

Others should not use the 1:9 Logo to create their own spin-off apparel items without the Org's permission. 

NEW in 2025: The Lion logo will be featured on more apparel as requested. 

Board Member Responsible: 

Jon Haws

Reimbursement

• Be sure that you have enough team funds; you will not be reimbursed if funds are not available.

• Complete the registration form for the tournament

• Submit your payment using personal funds

• Submit for Reimbursement using this Form

Direct Payments (Organization Funds from Team Budget)

•  CHECK - If the org is sending a check on your team's behalf, please email Ashley Haws with all tournament information. 

• CREDIT CARD - If you are registering online (Ex: USSSA), and submitting payment with a credit card, put the tournament in your cart and contact Ashley Haws via email with your login information. She will visit your cart and complete the transaction.   

• Coaches are responsible for completing all registration information. Ashley should only need to enter the payment.

Additional Information

• Teams are responsible for convenience fees or other transaction fees associated with online registration. If the tourney will accept a check, you may want to consider this route. 

• Do NOT purchase insurance for a tournament. We have insurance as an organization which meets requirements for all tourneys. 

• Contact Ashley Haws at (815) 762-9109 or 19legacy.org@gmail.com if you have any questions. She is the treasurer for 1:9 Legacy and will provide guidance for the scheduling and payment process.

Board Member Responsible: 

Ashley Haws

Process: 

1. Org will reach out to coaches for preferred dates 

2. Org. divides remaining dates and assigns them equally to all teams

3. Teams will schedule games on their designated (and confirmed request) dates

4. Teams give unused dates back to the organization

5. Remaining dates are divided amongst teams for practices (2 slots per field, per day)

6. Unused practice slots are given back to the organization for teams to use later

7. Additional games/practices may be scheduled throughout the season if the date is open or if another team is willing to give up their time slots

Board Member Responsible: 

Matt Wettersten

Prayer

• After each game (invite other team)

• At the end of each practice

• Encourage player-led prayer before each game

Devotionals

• Weekly during the season

• Last 5 minutes of indoor facility time

Board Member Responsible: 

Matt Wettersten

Hitting

Coaches will bat the entire lineup during each game throughout the season, regardless of the significance of any single game or the potential competitive disadvantage when facing a team batting a “straight nine.” Batting the entire lineup also allows the coach the opportunity to use “free substitutions” defensively.

Fielding

Coaches will strive to have each player in the game defensively during each game, and at least 2/3 of the time over the course of the season. High-impact games (tournaments) may require a set of players to incur significantly more playing time, especially at prime positions, for the sake of the team’s chances to advance in competition and extend playing opportunities for the team. Any player that does not play the field in a tournament game is expected to play without sitting at the next weekday game/double-header.   

Injuries

If a player is unable to hit or play in the field due to an injury, exceptions will be made to the information above. 

Concerns

If a player is not receiving the appropriate amount of playing time per the guidelines above, a parent should schedule a time to meet with a coach to discuss. The parent should not contact a board member or another affiliate with concerns until the player/parent meeting has taken place. Only after that meeting should a concerned parent contact a board member to express concerns.

Board Member Responsible: 

Jon Haws (Baseball) / Stephanie McClure (Softball)

Coaches must abide by PitchSmart USA guidelines for the safety of pitchers and to ensure that many players are afforded the opportunity to develop on the mound.  

Pitches Rest

1-20 0 Days

21-35 1 Day

36-50 2 Days

51-65 3 Days

66+ 4 Days

Additional Guidelines

• Do not pitch a player more than two consecutive days, regardless of pitch count. 

• Make every effort to avoid removing a pitcher and putting him behind home plate to catch. If a catcher is also a pitcher, he should catch first, then come into the game in relief (or Catch in Game 1, pitch in Game 2), and not return to catcher for the rest of the day.

• Remove your next pitcher from the game to warm up prior to making a relief appearance on the mound, especially if he's not able to throw warm up pitches during your team's turn to bat.

Pitching Distances

8u N/A (coach pitch)

9u/10u 46ft.

11u/12u 50ft.

13u/14u 54 ft. 

Board Member Responsible: 

Jon Haws

Coaches are expected to provide weekly communication to families during the baseball season (April-June). During the off-season, coaches can provide updates as needed to make families aware of tryouts, uniform sizing, fundraising, etc. Here is a Google Sheet if you'd like a broken down schedule of the season to fill in and share with your families. You can put your practices and games in this document and share, that way your families always have a Live schedule to look at. 

Board Member Responsible: 

Jon Haws

Each team is required to plan at least one service opportunity throughout the year. Participation in the Miracle League, Midwest Food Bank or other local missions are a great way to give back to the community and be the hands and feet of Jesus. 

Ephesians 2:10 | "For we are God’s handiwork, created in Christ Jesus to do good works, which God prepared in advance for us to do."

Mark 10:45 | "For even the Son of Man did not come to be served, but to serve, and to give his life as a ransom for many.”

Board Member Responsible: 

Stephanie McClure

Approved Fundraisers

• Mums (see below)

• Super Bowl Squares (see below)

• Hy-Vee Grocery Bagging

• Dine to Donate

Mums: 

Mums will be sold by all teams through Owen's Nursery to directly offset player fees. Any previous payments made that exceed the amount of player fees after fundraising will result in a check written to the family from 1:9 Legacy. The organization does not benefit from the sale of mums, only individual players/families. Check out this website for more info!

Super Bowl Squares

This is another board-approved fundraiser that will take place in February. $500 per completed board will go directly to your team's budget. If you can't fill a complete second board, you can split it with another team. 

Other Fundraisers

• Board Approval Required

• Complete the Fundraising Request Form

• Have a plan for the use of funds - don't raise funds just to raise funds. 

Board Member Responsible: 

Ashley Haws

Scheduling

If you are needing umpires, please get Ashley a list of dates, single/DH, time, opponent and number of umpires desired as soon as possible and she will start working on scheduling. When the field schedule goes out, Ashley will put all assigned umpire(s) into the schedule with contact info. 

Cancelling

If you are needing to cancel/reschedule your game, it is your responsibility to contact your umpires and let them know as soon as possible. If you give a 2+ hour notice, there will be no payment to the umpire(s). If you have to cancel/reschedule within 2 hours of start time, we will pay the umpire(s) for one game. 

Paying

Below is the breakdown of how umpires will be paid from 1:9 Legacy for home games. Please complete the following form to verify all information for your game. Once the form is complete, a check will be mailed to the umpire(s). If you are splitting umpire fees for an AWAY game, please email me all information and I will mail a check to your opponent. All umpire fees will be deducted from your team budget. 

One game/One Umpire

• $80

One game/Two Umpires

• $55 each

Two games/One Umpire

• $160

Two games/Two Umpires

• $110 each

Board Member Responsible: 

Ashley Haws